Privacy Policy

This Privacy Policy explains how Bevov, Inc. (“Bevov,” “we” or “us”) collect, use and share personal data of visitors to our web site www.bevov.com (the “Website”) and users of our All-in-one AI recruitment platform (the “Services”). By visiting and using the Website and Services, you are deemed to have agreed to the provisions of this Privacy Notice, unless you are in the EEA or Switzerland in which case you are acknowledging that you have been provided this Privacy Notice.

Your privacy is very important to us and we are committed to protecting it. Not only do we abide by applicable laws and regulations and follow industry best practices for data security and privacy, we also never sell or share personal data except as described in this Privacy Notice.

For purposes of the Privacy Notice, ‘personal data’ means any information relating to an identified or identifiable natural person; an identifiable natural person is one who can be identified, directly or indirectly, by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

Please note that neither this privacy policy nor the consent described applies to your interactions with our customers. Bevov provides a platform that enables our customers to manage data that they collect and obtain consent subject to their own privacy policies. For information on how our customers handle the personal data you provide via their career web sites or the use of our services in conjunction with theirs, please consult their privacy policies.

If you are located in the European Union, or other regions with laws governing data collection and use that may differ from U.S. law, then please note that you are transferring information and permitting the transfer of information, including personal data, to a country and jurisdiction that does not have the same data protection laws as your jurisdiction, and you consent to the transfer of information to the U.S. and the use and disclosure of information about you, including personal data, as described in this Privacy Notice. Bevov complies with the Principles of the Privacy Shield Framework (see below).

Service Provider, Sub-Processors/Onward Transfer

Bevov may transfer Personal Information to companies that help us provide our service. Transfers to subsequent third parties are covered by the provisions in this policy regarding notice, choice, and the subscription agreements with our subscribers.

Data Controller and Data Processor

In the context of this Privacy Policy and particularly with respect to non-US privacy rules, Bevov is typically handling a user’s personal data as a ‘data processor.’ That means that we are collecting, storing, and managing each user’s personal data in our role as a service provider to our customers. This applies to the vast majority of the personal data we hold, whether you are an individual who submits an application to a particular job or you are an employee in a recruiting position or an external recruiter. When we are handling personal data as a data processor, the rules or promises about how that data will be used, shared, and such arise from that hiring organization’s privacy notice. Bevov, as a data processor, processes personal data in accordance with instructions from the hiring organization. Most of the provisions of this Privacy Policy therefore do not apply when we are acting as a data processor.

There are times, though, when we at Bevov are acting as a data controller. That means that we are collecting and using personal data on our own behalf, rather than as a service provider to a hiring organization. This Privacy Policy applies when we are acting in our capacity as a data controller. This arises when you are visiting our Site or using our Services in a context other than applying for a specific role. For example, if you have been directed to our Site to apply for a specific opportunity after you submit your application (for which we act as a data processor) we will send you an email to enable you to complete your profile. In this context, you are submitting personal data but not in the context of a specific application, and therefore we are collecting and processing your data as a data controller.

Information We Collect and How We Use It

You can generally visit the Site without revealing any directly identifiable personal data about yourself. We do not collect personal data from our Site visitors without the Site visitor providing us with this information as set forth in this Privacy Notice.

If you request to receive company or product information or request an online demonstration of the Services, you will be asked to complete the online demo request form on our Site that asks for your name, title, e-mail address, company name, state or province, country and phone number. We request this information so that we can most effectively direct your request to the proper member on our team. You can also voluntarily provide comments to Bevov when submitting the request form. We use the information from the request form to deliver the requested information and/or provide you with the online demonstration of the Services.

In order to become a registered user of the Services, Bevov requires you to create a user account. To register for a user account, you must provide the following personal data:

  • If you are an employer, you must provide your company’s name and e-mail address of a contact at your company

Providing any additional information beyond what is required at registration is optional.

How We Secure Your Personal Data

We take commercially reasonable efforts to maintain security protections in accordance with industry best practices to protect data we collect from loss, alteration, destruction, misuse, and unauthorized access or disclosure.

To prevent unauthorized access, maintain data accuracy, and ensure the appropriate use of the personal data we collect, we have implemented physical, electronic, and administrative procedures. We utilize hashing, encryption, and de-identification techniques to help ensure your personal data is safeguarded.

We have policies to help maintain control and physical security of the facilities used to store data and only allow access to authorized personnel, restrict access to data to only those employees, contractors and agents that require it to provide and support our services. All our employees are bound by confidentiality obligations and may be subject to disciplinary or legal action if they fail to meet these responsibilities.

We process information in a way that is compatible with and relevant for the purpose for which it was collected. To the extent necessary for those purposes, we take reasonable steps to ensure that any information in our care is accurate, complete, current, and reliable for its intended use. For example, when you create a profile and submit information about your education, skills, and past positions, we process that personal data in response to your request that we do so. Likewise, if you subsequently want to use profile information to apply for a specific opportunity, we will share that information in response to your request. That is how we fulfil our agreement with you.

Aggregate Information

Bevov may also automatically collect and analyse information about your general usage of the Site and Services. When you perform certain actions using the Services, Bevov may track your usage patterns to see what features of the Site and Services you commonly use, Site traffic volume, frequency of visits, type and time of transactions, type of browser, browser language, IP address and operating system, and statistical information about types of jobs offered and qualifications of jobseekers submitting their resumes. Bevov will collect, track and analyse such information in an aggregate manner that does not personally identify you. This aggregate data may be used by Bevov and third party vendors to assist Bevov in operating the Site and the Services and provided to other third parties to enable them to better understand the operation of Bevovs’ business, but such information will be in aggregate form only and will not contain personally identifiable data. Bevov may also gather information about you (that you voluntarily submit to Bevov) when you log-in to the Services, provide feedback to Bevov and/or send or receive communications regarding the Services.

Bevov may use your personal data to register you to use the Services and provide you with the Services; verify your authority to enter the Site and access the Services; notify you of Services updates; improve the content and general administration of the Site and the Services; provide you with notices regarding the Services and other services that you have purchased or may wish to purchase in the future; and to send you targeted advertising. Bevov does not provide e-mail addresses to third parties for their own marketing purposes.

When you send messages through the Services, your name and e-mail address will be identified in the message and the addressee may view your name and e-mail address. Any messages addressed to you through the Services can be sent to your personal e-mail address or to your Bevov account inbox by setting your preferences on the “My settings” page.

If you elect to use our Site or the Services to contact a jobseeker or potential employer, Bevov will generate an automatic e-mail that is sent to the jobseeker or potential employer, as applicable, inviting the jobseeker or potential employer to visit the Site. If the targeted recipient does not respond to the e-mail, Bevov will not send any reminder e-mails or use this contact information for any other purpose.

Invitations and Communications to Non-Registered Users

Users of the Services and visitors to the career sites of our customers may forward job postings to third parties who are not registered users of the Site or the Services as an invitation to learn more about a job opportunity in accordance with the applicable terms set forth in the Bevov Terms of Use posted to the Site at http://www.bevov.com/terms-conditions Bevov does not store the information that a posting or invitation has gone to a third party unless and until that third party responds to the invitation. If the third party responds to the invitation, the third party is treated like any other job-seeker, and the information Bevov collects is treated in accordance with this privacy policy; in addition, Bevov will note at that time who invited the referral so that Bevov customers are aware of the source of the referral and may use that information to reward the referring person.

Children

This Site is not intended for children under the age of 16 and we endeavour not to collect any personal data from children under the age of 16. Bevov targets its Services and this Site to adults and not to children under 16. In the event that we learn that we have collected personal on the Site from a child under age 16, we will delete that information promptly. If you believe that we might have any information from a child under 16, please contact us at privacy@bevov.com.

Disclosure of Your Personal Data

We will share your personal data with third parties only in the ways that are described in this privacy policy. We do not sell your personal data to third parties.

Service Provider, Sub-Processors/Onward Transfer

Bevov may transfer Personal data to companies that help us provide our service. Transfers to subsequent third parties are covered by the provisions in this policy regarding notice, choice, and the subscription agreements with our subscribers.

Information Related to Data Collected through Bevov Services

Bevov engages vendors and service agencies to assist us in providing the Services to you, and Bevov will need to share your personal data (and data generated by cookies and beacons) with these vendors and service agencies. We may transfer personal data to these vendors and service agencies that help us provide our service. Although transfers to subsequent third parties are covered by the service agreements with our Customers, Bevov is potentially liable for onward transfers to third parties of personal data of EU individuals received pursuant to Privacy Shield.” These vendors and service agencies do not receive any right to use your personal data beyond what is necessary to perform its obligations to provide the Services to you. Except as provided in this Privacy Notice, Bevov will not disclose personal data to third parties, including, but not limited to, companies affiliated with Bevov, without your consent.

Information Disclosure for Legal and Other Exceptional Reasons

We may also disclose your personal data: (a) if we are required to do so by law, regulation or other government authority or otherwise in cooperation with an investigation of a governmental authority, (b) to enforce the Bevov Terms of Use or Master Subscription Agreement or (c) to protect our rights and the safety of users of our Site and our Services. In addition, we may transfer your personal data to a successor entity upon a merger, consolidation or other corporate reorganization in which Bevov participates or to a purchaser of all or substantially all of Bevov’s assets to which this Site relates. You will be notified via email and/or a prominent notice on our Web site of any change in ownership or uses of your personal data, as well as any choices you may have regarding your personal data.

Data Retention

Bevov retains personal data as a data controller and the personal data we process on behalf of our customers for as long as needed to provide the Services to customers, job-seekers and employees enrolled in those Services. We will retain and use this personal data as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements with customers, and/or the period required by laws in applicable jurisdictions.

Updating, Correcting and Deleting Data Controlled by Our Customers

Bevov has no direct relationship with the individual employees and job-seekers whose personal data it processes on our behalf of our customers. Individuals applying for jobs with employers that are Bevov customers have an account set up under their email address that associates all applications for that individual with that email address. The individual can access their account at the Site and transmit requests to the employers to correct, amend, or delete inaccurate data in an application. The employer is responsible for complying with the individual’s request. In accordance with applicable law, Bevov retains an archive copy of the individual’s data for the period prescribed by such law. Additionally, if you are an employee or job-seeker and would no longer like to be contacted by a particular employer or employers, please contact them directly to resolve your concern.

Updating, Correcting and Deleting Data from Bevov

Bevov provides an individual who has submitted information on the Site with the ability to review, correct, and request the deletion of any of the personal data that was entered in their profile on the Site. To correct or delete any information in a Site profile, an individual may update that profile (through their account page on the Site) or may contact Bevov by e-mailing our customer support at support@bevov.com. We will respond to the request within 30 days. Alternatively, you may send a letter with your requested changes, corrections or deletions to the following address:

By mail:
Bevov, Inc.
Attn: Privacy Notice
[Need to add address]

When an individual terminates their account on the Site, we will remove their profile from the Site. Information supplied by an employee or job seeker in an application or resume submitted to an employer that is a Bevov customer is treated as described above in the section “Choice and Access to Data Controlled by our Customers.”

Data Originating from the European Union
The Legal Basis for Using European Personal Data

When we collect information about you through our Site and you have not applied to specific job opportunity, the legal basis on which we process your personal data is fulfilment of an agreement between us, namely, to provide you with the profile development or the Bevov newsletters and other information in response to your request.

When we collect information about you through a job opportunity, the legal basis on which we process your personal data is the performance of our agreement with you and our recruiting customer. When we use your personal data outside of what is strictly necessary for an application or maintaining your profile on Bevov, we are doing so toward our legitimate interest of informing you of related activities, and opportunities.

To the extent that we transfer personal data from the EEA to a jurisdiction outside the EEA that has not been adduced by the European Commission as providing adequate data protections (such as the US), we will ensure that such personal data is safeguarded through our participation in the EU-U.S Privacy Shield program or appropriate contractual terms.

Rights for EEA Residents

In addition, if you are a resident of the EEA, you have the right to:

  • Find out if we use your personal data, to access your personal data, and receive copies of your personal data.
  • Withdraw any express consent that you have provided to the processing of your personal data at any time without penalty.
  • Access your personal data and have it corrected or amended if it is inaccurate or incomplete.
  • Obtain a transferable copy of some of your personal data which can be transferred to another provider when the personal data was processed based on your consent.
  • If you believe your personal data is inaccurate, no longer necessary for our business purposes, or if you object to our processing of your personal data, you also have the right to request that we restrict the processing of your data pending our investigation and/or verification of your claim.
  • Request your personal data be deleted or restricted under certain circumstances. For example, if Bevov is using your personal data on the basis of your consent and has no other legal basis to use such, you may request your personal data be deleted when you withdraw your consent.

If you wish to exercise any of these rights, or raise a complaint on how we have handled your personal data, please contact us at privacy@bevov.com or via the contact details toward the end of this Privacy Notice.

If you are in the EEA and are not satisfied with our response, or believe we are processing your personal information in violation of the law, you have the right to lodge a complaint with the Supervisory Authority (also known as Data Protection Authority) in your EEA country. For our operations within the EEA, our Lead Supervisory Authority is the UK Information Commissioner’s Office (www.ico.org.uk)

Bevov complies with the EU-US Privacy Shield Framework as set forth by the US Department of Commerce regarding the collection, use, and retention of personal data from European Union member countries. Bevov has certified to the Department of Commerce that it adheres to the Privacy Shield Principles of Notice, Choice, Accountability for Onward Transfer, Security, Data Integrity and Purpose Limitation, Access, and Recourse, Enforcement and Liability. A violation of our commitment to Privacy Shield may be investigated by the Federal Trade Commission and/or the United States Department of Commerce. If there is any conflict between the policies in this privacy policy and the Privacy Shield Principles, then the Privacy Shield Principles shall govern. To learn more about the Privacy Shield program, and to view our certification page, please visit Privacy Shield Program.

In compliance with the EU-US Privacy Shield, Bevov commits to resolve complaints about your privacy and our collection or use of your personal data. Persons from the European Union who have inquiries or complaints regarding this privacy policy should first contact us via: email at: privacy@bevov.com.

Dispute Resolution

Bevov has committed to cooperate with the panel established by the EU Data Protection Authorities (DPA’s) as applicable and comply with the advice given by such authorities as applicable to human resource data transferred from the EU in the context of the employment relationship.

Please note that if your complaint is not resolved through these channels, under limited circumstances, a binding arbitration option may be available before a Privacy Shield Panel. More information about this can be found on the Privacy Shield website, here.

Opt-Out Preferences

If you wish to subscribe to our newsletter(s), we will use your name and email address to send the newsletter to you. Out of respect for your privacy, if you wish to opt-out of receiving these messages, you may follow the unsubscribe procedure provided in the email. In addition, if you are a registered user of the Site, you may also opt out of receiving marketing or similar messages by editing your communication preferences here.

Transfer of Information

Your personal data collected on this Site and through the Services is stored and processed in the United States where Bevov (or its agents) currently maintain its computer systems. Your personal data will be processed by us in the United States where data protection and privacy regulations may not offer the same level of protection as in other parts of the world, such as the European Union. If you create a user account with the Site as a visitor from outside the United States, by using the Site, you agree to this Privacy Policy and you consent to the transfer of all such information to the United States, which may not offer an equivalent level of protection of that required in the European Union or certain other countries, and to the processing of that information as described in this Privacy Notice.

Tracking Technologies

Technologies such as: cookies, beacons, tags and scripts are used by Bevov and our partners (e.g. marketing partners), or analytics. These technologies are used in analysing trends, administering the site, tracking users’ movements around the site and to gather demographic information about our user base as a whole. We may receive reports based on the use of these technologies by these companies on an individual as well as aggregated basis.

We use cookies to remember users’ preferences (e.g. Bevov search filters), for authentication, for source tracking, for analytics, or for job recommendations. Users can control the use of cookies at the individual browser level. If you reject cookies, you may still use our site, but your ability to use some features or areas of our site may be limited.

We use Local Storage Objects (LSOs) such as HTML5 to store [content information and preferences.] Third parties with whom we partner to provide certain features on our site or to display advertising based upon your Web browsing activity use LSOs such as HTML 5 to collect and store information. Various browsers may offer their own management tools for removing HTML5 LSOs.

Security

The security of your personal data is important to us. Bevov employs procedural and technological measures to protect your personal data. These measures are reasonably designed to help protect your personal data from loss, unauthorized access, disclosure, alteration or destruction. Bevov may use software, secure socket layer technology (SSL) encryption, password protection, firewalls, internal restrictions and other security measures to help prevent unauthorized access to your personal data. When you enter sensitive information (such as your login information), we encrypt the transmission of that information using secure socket layer technology (SSL). However, Bevov cannot guarantee that unauthorized third parties will never be able to defeat these measures or use your personal data for improper purposes. Therefore, you should be aware that when you voluntarily display or distribute personal data, that information could be collected and used by others. Bevov is not responsible for the unauthorized use by third parties of information you post or otherwise make available publicly.

Links to Other Websites

The Site may provide links to third party websites or resources not associated with Bevov and over which Bevov does not have control (“External Web Sites”). Such links do not constitute an endorsement by Bevov of the External Web Sites, the content displayed therein, or the persons or entities associated therewith. You acknowledge that Bevov is only providing these links as a convenience, and you agree that Bevov is not responsible for the content of such External Web Sites. Your use of External Web Sites is subject to the respective terms of use and privacy policies located on the linked to External Web Sites. Bevov does not store any information (user name, password) used to access these External Websites.

Referrals

If you choose to use our “Refer a Friend” service to tell a friend about our site, we will ask you for your friend’s information such as name and email address. We will automatically send your friend a one-time email inviting him or her to visit the site. Bevov stores this information for the sole purpose of sending this one-time email and tracking the success of our referral program.

Other Social Media Features and Web-Apps

Our Web site includes Social Media Features, such as the Facebook Like button, Google+ button, Twitter and “Share This” widget. These Features may collect your IP address, which page you are visiting on our site, and may set a cookie to enable the Feature to function properly. Social Media Features and Widgets are either hosted by a third party or hosted directly on our Site. Your interactions with these Features are governed by the privacy policy of the company providing it.

Material Changes

Bevov reserves the right to change this Privacy Policy from time to time. Bevov will post the revised Privacy Policy on this Site located here and will either send a notice to the e-mail address that you specified in your registration and/or post notice of the change so it is visible when users log-on for the first time prior to said changes taking effect so that you are always aware of what personal data Bevov may collect and how Bevov may use this information. We encourage you to review this Privacy Policy regularly for any changes. Your continued use of the Site and/or Services will be subject to the then-current Privacy Notice.

Contact Us

We welcome your comments or questions concerning our Privacy Notice. If you would like to contact Bevov regarding this Privacy Notice, please contact us by emailing us at privacy@bevov.com or using the information below:

If you are in the US or elsewhere outside the EEA:

Bevov, Inc.
Attn: Sr. Director, Security & Privacy Officer
[Need to add address and phone number]